AvoVideography Invoice Template (Free Fillable PDF)
Video projects are billed in parts that happen weeks apart: the shoot, the edit, the deliverables, the revisions, and often a license for how the client may use the result. If the invoice does not separate them, the client cannot see what they paid for and asks for more revisions “since the edit was included”. This template separates shoot days from post-production, names each deliverable, counts the revisions, and states the usage rights.
Free, fillable, US Letter. No email, no sign-up. Fill in your business once. For each project change the client, the dates and the deliverables.
What the PDF looks like. The hints in the line table show the lines a videographer typically bills; type over them.
Why videography invoices get paid late
Unlimited revisions by accident
If the invoice says “editing”, the client thinks edits are open-ended. “Edit of highlight film, 2 rounds of revisions included” ends that.
Usage rights unspoken
A business client puts your brand video in a paid ad campaign. If the invoice did not license that, you have no claim to the extra fee. One line.
Raw footage requests
Couples ask for the raw files after delivery. Price it as a line (or state that it is not included) before they ask.
What to include on a videography invoice
- Your business name and contactAdd your website; business clients file invoices with the vendor record.
- Client name and project“Whitfield wedding film” or “Ridgeline Carpentry brand video”.
- Invoice number, date, due date and proposal referenceMilestone invoices reference the same proposal.
- Shoot days with crew and hours“Shoot day 1, Jun 14, 10 h, 2 camera operators”. Drone as its own line.
- Post-productionEditing by hours or per deliverable, color, sound mix, motion graphics.
- Deliverables with length and format“Highlight film, 4–6 min, 4K” and “Full ceremony edit, 1080p”.
- Revisions included and extra revision rate“2 rounds included; additional rounds $150”.
- Music licensing, usage rights, raw footage, travel, depositEach its own line; rights stated in scope, term and media.
Example videography invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Shoot day: Jun 14, 10 h, 2 operators, ceremony and reception | 1 | $2,200.00 |
| Drone footage, licensed pilot, 1 h | 1 | $350.00 |
| Post-production: highlight film 5 min, 2 rounds of revisions | 1 | $1,400.00 |
| Full ceremony edit, 1080p, single deliverable | 1 | $450.00 |
| Deposit received Nov 2 | −$1,500.00 | |
| Total due | $2,900.00 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each videographer job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
How do videographers structure payments?
Deposit at booking (25–50%), a payment after the shoot, and the balance on delivery of the final files. For commercial work, 50% on signing and 50% on delivery is common. Each stage is its own invoice or a credit on the final one.
Should I list revisions on the invoice?
Yes, the number included and the price of extra rounds. It is the single most common dispute in video work and one line prevents it.
What usage rights should a commercial video invoice state?
Where (web, social, broadcast, paid ads), for how long, and in which territory, plus whether the license is exclusive. Personal event films need no license line; brand and ad work always does.
Can the client get the raw footage?
Only if the invoice or contract says so. Many videographers sell raw footage as an add-on (often a flat fee plus a drive) and state that it is otherwise not included.
Is music licensing a separate charge?
Yes when you license a track for the client's film; bill it at cost or as a line in the package and name the license, because the client's platform may ask for proof.