AvoFree Receipt Template (Free)
A receipt confirms a payment: who paid, how much, when, how, and for what. This page has the general payment receipt in three formats: a fillable PDF for the quickest fill, a Word file for a custom layout, and an Excel sheet where the amount received and balance remaining calculate. The layout matches our invoices, so a receipt for a paid invoice references it by number.
Free, one page, US Letter. No email, no sign-up. Receipts for specific situations (rent, sales, repairs, daycare, contractor payments) have their own templates with the fields each one needs.
Same layout in other formats: Word (.docx) · Excel / Sheets (.xlsx)
The layout: header, bill-to block, line table, totals, terms. Same in every format; the format changes how you fill it.
How to use the PDF template
- Pick a format and downloadPDF, .docx or .xlsx, all on this page.
- Fill in your details onceYour name or business and contact. Save it as your master.
- For each payment: payer, date, method, what for, amountReference the invoice number if there is one; show the balance remaining if the payment was partial.
- Save as PDF and sendEmail or text the PDF; keep a copy with the invoice.
Where PDF is the right choice
Good
- Three formats, one layout
- Balance remaining line for partial payments
- Matches the invoice templates
Watch out
- PDF and Word totals are typed
- General template; situation-specific versions have more fields
- No logo in the PDF without an editor
Word vs PDF vs Excel
| Word | Excel / Sheets | ||
|---|---|---|---|
| Totals calculate | No | No | Yes |
| Edit the layout | Yes | No | Partly |
| Fill on a phone | Partly | Yes | Partly |
| Needs an account | No | No | Google or Excel |
| Sends as | Save as PDF | Download as PDF | |
| Best for | Custom look | Fastest, any device | Math and a log |
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
What is the difference between a receipt and an invoice?
The invoice asks for money and shows what is due; the receipt confirms money was received. Send the invoice first and the receipt after payment; a paid invoice marked PAID with the date and method also works as a receipt.
Does a receipt need a signature?
No, but a signature line is on the template for payers who want one, and some states expect it for cash rent.
Can I write a receipt for a partial payment?
Yes: write the amount received and the balance remaining with its due date. Issue another receipt when the rest arrives.
Which format should I use?
PDF to fill it on a phone at the door, Word for a custom look, Excel if you issue many receipts and want a log with totals.