AvoTree Service Invoice Template (Free Fillable PDF)
Tree work is priced per tree and per task, and the customer wants to see which tree, what was done to it and what the big-ticket items were (the crane, the stump grinder, the hauling). An invoice that says “tree work, $3,200” gets a call; one that lists “Remove 60-ft silver maple, rear yard, incl. crane, haul” does not. This template lists each tree with its species, size and location, the operations as separate lines, and has a field for the certificate of insurance that customers ask for.
Free, fillable, US Letter. No email, no sign-up. Fill in your company, license and insurance note once. For each job change the property and the trees.
What the PDF looks like. The hints in the line table show the lines a arborist typically bills; type over them.
Why tree service invoices get paid late
Which tree?
Three trees, one price. List each with species, approximate height or diameter and location on the property.
Stump not included
Customers assume removal includes the stump. Make grinding its own line with the diameter, included or not.
Debris left behind
Say whether wood and chips were hauled, chipped on site or left stacked, as a line, so the price matches the yard they see.
What to include on a tree service invoice
- Company name, contact, contractor license and ISA certification if heldPlus a note that a certificate of insurance is available; tree work customers ask.
- Customer name and property addressWhere the trees are.
- Invoice number, date, due date and estimate referenceMatch the estimate's per-tree lines.
- Each tree: species, size, location, operation“Remove silver maple, ~60 ft, rear yard, over fence” or “Crown reduction, red oak, front, 20%”.
- Equipment: crane, bucket truck, chipperAs lines when charged separately.
- Stump grinding by diameter and depth“Grind stump, 32 in, to 8 in below grade”.
- Hauling, chipping, wood left on site, cleanupWhat happened to the debris.
- Permit fees, deposit credited, payment termsMunicipal permits at cost; balance due on completion.
Example tree service invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Remove silver maple, ~60 ft, rear yard over fence, sectional dismantle | 1 | $1,850.00 |
| Crane, 4 h minimum, incl. operator | 1 | $900.00 |
| Grind stump, 32 in diameter, to 8 in below grade, backfill chips | 1 | $225.00 |
| Haul all wood and brush, chip on site, rake and blow | 1 | $300.00 |
| Deposit received Apr 1 | −$800.00 | |
| Total due | $2,475.00 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each arborist job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
How do tree services price jobs on the invoice?
Per tree and per operation: removal, trimming or pruning, with the species, size and location, plus equipment (crane, bucket truck), stump grinding by diameter and debris handling as separate lines. The invoice should match the estimate tree for tree.
Is stump grinding included in tree removal?
Only if the invoice says so. Most companies price it separately by stump diameter; customers assume it is included, so the line should appear even when it was declined (“stump grinding declined”).
Should the invoice mention insurance?
A note that a certificate of liability and workers' compensation insurance is available on request is standard. Tree work is high-risk and customers and HOAs ask; a few states require the license number on the invoice.
What deposit is normal for tree work?
Little or none for small trims; 25–50% for removals that require a crane or a permit, because the equipment is booked. Credit it on the invoice with the date.
Do I charge sales tax on tree services?
It varies: some states tax tree removal and landscaping services, some tax only materials, some exempt all of it. Check your state and show the rate on its own line if it applies.