AvoLawn Care Invoice Template (Free Fillable PDF)
Lawn care invoices are small, frequent and seasonal. Mowing is billed per cut or per month; landscaping jobs add materials by the yard and plants by the count. This template handles both on one page and lists visit dates so monthly clients see what they paid for.
Free, fillable, US Letter. No email, no sign-up. It also has lines for seasonal work (aeration, cleanup, mulch) that are easy to forget on the regular invoice.
What the PDF looks like. The hints in the line table show the lines a lawn care business typically bills; type over them.
Why lawn care invoices get paid late
Monthly invoice with no dates
“Mowing — April — $160” gets a “you only came three times” reply. List the four dates.
Mulch and plants without quantities
“Mulch — $380” is questioned; “Hardwood mulch, 6 yd × $45, delivered and spread” is paid.
Rain-day skips
If a visit was skipped for weather, say it on the invoice and whether it was rescheduled or credited.
What to include on a lawn care invoice
- Business name, phone, emailAnd insurance note if you have it.
- Property addressThe lawn, not the mailing address.
- Visit dates or service periodEach mowing date, or “April (4 visits)”.
- Recurring service lineMow, edge, blow — per visit price.
- Seasonal servicesSpring cleanup, aeration, fertilization, leaf removal.
- Materials by quantityMulch by the yard, plants by count, sod by the pallet.
- Dump / disposal feesAt cost.
- Payment termsDue on receipt or monthly; Zelle, Venmo, card.
Example lawn care invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Mow, edge, trim, blow — 03, 10, 17, 24 Apr | 4 × $45.00 | $180.00 |
| Spring cleanup — beds, leaf removal, haul-away | 1 | $220.00 |
| Hardwood mulch, delivered and spread | 6 yd × $45.00 | $270.00 |
| Boxwood, 3 gal | 8 × $32.00 | $256.00 |
| Total due | $926.00 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each lawn care business job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Questions
Should I bill lawn care per visit or monthly?
Per visit for one-off clients; monthly for regulars, listing the visit dates on the invoice. Monthly billing with a flat price smooths out five-visit and four-visit months.
How do I invoice mulch and plants?
By quantity and unit price, plus a labor line for installation. Clients compare the mulch price to the garden center, so keep materials and labor separate.
What about a visit I skipped for rain?
Say so on the invoice: “17 Apr skipped — rain; rescheduled 19 Apr” or “credited”. It prevents the email.