AvoMassage Therapy Invoice Template (Free Fillable PDF)
A massage invoice is often a reimbursement document: clients submit it to an HSA or FSA, to a health insurer, or to an auto-injury claim, and those payers reject anything without the therapist's license number, the date, the service code and the diagnosis reference where required. This template has those fields in the header so a normal session invoice also works as a superbill.
Free, fillable, US Letter. No email, no sign-up. Fill in your license, NPI if you have one, and tax ID once. For each client change the session details and the lines.
What the PDF looks like. The hints in the line table show the lines a massage therapist typically bills; type over them.
Why massage therapy invoices get paid late
Rejected by the FSA
“Massage, $90” is not reimbursable. Date, length, modality, CPT code (97124 or 97140 where appropriate), and your license number are.
Packages that vanish
The client bought 5 sessions. Show the session used and the sessions remaining on every invoice.
Gratuity mixed into the fee
Tips are not reimbursable and are taxed differently. Separate line.
What to include on a massage therapy invoice
- Your name, business name, address, license number, NPI and tax IDThe reimbursement fields. State the license type (LMT).
- Client name and, for claims, date of birth and claim or referral referenceOnly when the client is submitting to an insurer.
- Invoice number, date and due dateDue on receipt for sessions; packages invoiced on purchase.
- Session: date, length, modality and CPT code if applicable“Mar 12, 60 min, therapeutic massage, CPT 97124”.
- Add-onsHot stones, cupping, aromatherapy, extended time.
- Package purchase or package session credit“Package session 3 of 5” with remaining count.
- Mobile travel fee, if anySeparate line for in-home sessions.
- Gratuity line, payment method, cancellation termsTip separated; 24-hour cancellation rule in the terms.
Example massage therapy invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Therapeutic massage, Mar 12, 60 min, CPT 97124 | 1 × $95.00 | $95.00 |
| Hot stone add-on | 1 | $20.00 |
| Mobile session travel fee (in home) | 1 | $25.00 |
| Gratuity (optional) | $20.00 | |
| Total due | $160.00 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each massage therapist job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
What does a massage invoice need for HSA or FSA reimbursement?
Provider name and license number, date of service, the service description with length, the amount, and usually a CPT code (97124 therapeutic massage, 97140 manual therapy, used where appropriate). Some plans also require a letter of medical necessity from a doctor; the invoice cannot replace that.
Can massage therapists bill insurance?
In some states and with some plans, especially for auto-injury (PIP) claims and workers' compensation, with a referral and the right codes. The invoice then functions as a superbill: add the client's date of birth, the referring provider and the diagnosis code on the client's documents.
How do I invoice a massage package?
Invoice the full package when it is purchased. For each session afterward, issue an invoice showing the session with a credit line (“package session 3 of 5, $0 due”) so the client has a reimbursable record per visit.
Should gratuity appear on the invoice?
As an optional separate line, never folded into the service price. It keeps the service fee reimbursable and separates tip income in your books.
Is massage therapy taxable?
Services by a licensed therapist are not subject to sales tax in most states; a few tax massage unless it is medically prescribed. Retail products sold to clients are taxable. Check your state.