AvoHouse Cleaning Invoice Template (Free Fillable PDF)
House cleaning invoices are small, frequent and read on a phone. The client wants to see the date, the kind of clean, the add-ons they asked for and the total, and to pay from the same screen. This template is built for that rhythm: a line for the service type, lines for add-ons, a supplies or travel fee if you charge one, and for recurring clients a line that lists the visit dates for the period.
Free, fillable, US Letter. No email, no sign-up. Set it up once with your business details and rates. For each visit or month change the client, the dates and the lines.
What the PDF looks like. The hints in the line table show the lines a house cleaner typically bills; type over them.
Why house cleaning invoices get paid late
Which visit is this for?
Biweekly clients get two identical invoices a month. Put the date, or the dates for the period, on the first line.
Add-ons that surprise
The client said “do the oven too” at the door. Bill it as its own line with the price you quoted, not inside a higher total.
Hourly totals that drift
If you bill hourly, write the hours and the rate. “Cleaning, $135” for a job that was “$45/h” last time gets a question.
What to include on a house cleaning invoice
- Your business name and contactAdd your bond or insurance note if you carry it; clients who hire cleaners read it.
- Client name and the address cleanedThe address matters for clients with more than one property.
- Invoice number, date and due dateDue on receipt is normal; a date still helps.
- Service type and date, with hours × rate or flat rate“Standard clean, 3-bed 2-bath, Thu Mar 12, flat” or “3.5 h × $45”.
- Add-onsInside oven, inside fridge, windows, laundry, organizing: one line each.
- Recurring period and visits“Biweekly, March: Mar 5 and Mar 19” on one invoice if you bill monthly.
- Supplies or travel fee, if chargedSeparate, so your service price stays comparable.
- Payment methods and tip lineZelle, Venmo, card; a tip line keeps tips out of your service income.
Example house cleaning invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Deep clean, 3-bed 2-bath, Thu Mar 12 | 4.5 h × $45.00 | $202.50 |
| Inside oven and inside refrigerator | 2 × $30.00 | $60.00 |
| Interior windows, 9 panes | 1 | $45.00 |
| Supplies fee | 1 | $10.00 |
| Total due | $317.50 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each house cleaner job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
Should a house cleaner charge hourly or flat rate?
Flat rate per home for recurring clients (predictable for both sides), hourly for first cleans, deep cleans and move-outs where the time is unknown. Whichever you use, the invoice should show it: hours × rate, or the flat rate with the home size.
How do I invoice a recurring cleaning client?
Either one invoice per visit, or one per month listing the visit dates on the first line. Monthly is easier for the client; per visit is easier if they sometimes skip. Keep the invoice number sequence the same as your other invoices.
Do house cleaners charge sales tax?
Residential cleaning is taxable in some states and not in others; a few tax only commercial cleaning. Check your state. If taxable, show the rate on its own line.
How do I bill a last-minute cancellation?
Only if your terms say so. “Cancellations with less than 24 hours' notice are billed at 50%” on every invoice makes it enforceable; then invoice the fee as its own line with the date.
What is a normal payment method for cleaning clients?
Zelle, Venmo and card links dominate because the client pays from the phone as they read the invoice. Put the exact details on the invoice; cash and checks still work but get recorded on a receipt.