AvoInterior Design Invoice Template (Free Fillable PDF)
Interior design invoices mix two businesses: a service (design hours or a phase fee) and a store (furniture and materials bought for the client, often with a markup or a shared trade discount). Clients get confused when the two are on one undifferentiated list. This template separates the design fee lines from the procurement lines, shows cost and markup or the client price per item, and has a deposit field for vendor orders that require payment before the piece is made.
Free, fillable, US Letter. No email, no sign-up. Fill in your firm details and your fee basis once. For each project change the client, the phase and the items.
What the PDF looks like. The hints in the line table show the lines a interior designer typically bills; type over them.
Why interior design invoices get paid late
Markup hidden or unexplained
Clients who discover a markup later feel cheated; clients told “cost + 25%” on the agreement and shown it on the invoice do not.
Vendor deposits unaccounted
A sofa ordered in March with 50% down arrives in June. The invoice must show the deposit paid and the balance on delivery, item by item.
Hours without descriptions
“Design time, 18 h” is questioned. “Space planning and furniture layout, 2 options (6 h)” is approved.
What to include on a interior design invoice
- Your firm name, contact, and resale certificate number if you procure goodsYou collect sales tax on goods sold to the client.
- Client name, project address and phase“Whitfield residence, living and dining, phase 2: procurement”.
- Invoice number, date, due date and agreement referenceFee basis stated: hourly, flat by phase, or percentage.
- Design fees: phase or hours with task descriptionsConcept, space planning, drawings, sourcing, site visits, each a line.
- Procurement items: vendor, description, quantity, client price (cost + markup or net)One line per item; trade discount sharing shown if agreed.
- Vendor deposits and balances per item“50% deposit to vendor on order; balance on delivery”.
- Installation, styling, freight and receivingDelivery, white-glove, receiving warehouse fees at cost.
- Sales tax on goods, payments received, balance, termsTax on goods and freight where required, not on design fees in most states.
Example interior design invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Design fee, phase 2: sourcing and procurement management | 12 h × $150.00 | $1,800.00 |
| Sofa, Verellen, 92 in, linen (cost $4,200 + 25%) | 1 | $5,250.00 |
| Rug, 9 × 12, hand-knotted wool (cost $2,100 + 25%) | 1 | $2,625.00 |
| Freight and receiving, white-glove delivery | 1 | $385.00 |
| Vendor deposit paid by client Mar 3 (50% on sofa and rug) | −$3,937.50 | |
| Total due | $6,122.50 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each interior designer job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
How do interior designers charge, and how should it show on the invoice?
Hourly, flat by phase, a percentage of the project, or cost-plus on purchases, often combined. The invoice separates design fees from procurement so the client sees the service and the goods as two things, each priced the way the agreement says.
Should I show my markup on furniture?
Show the client price and state the basis (“cost + 25%”) if the agreement is cost-plus; show the net price if you sell at retail with a trade discount kept. Hidden markups discovered later are the main source of designer-client disputes, and in some states disclosure is required.
Who pays the vendor deposit?
The client, through you: invoice a deposit per item when it is ordered, pay the vendor, and show the deposit as a credit on the invoice when the balance is due at delivery. Custom pieces cannot be cancelled once in production, and the invoice should say so.
Do interior designers charge sales tax?
On goods sold to the client (furniture, rugs, lighting) and often on freight, yes, if you hold a resale certificate and buy to resell. Design fees are not taxable in most states; a few tax them when bundled with goods. Keep the lines separate.
How should design hours be described?
By task with hours: space planning, drawings, sourcing, site visits, vendor coordination. Clients approve hours they can picture; a single “design time” line is questioned every month.