AvoDelivery Invoice Template (Free Fillable PDF)
Delivery businesses invoice two ways: a single invoice for a one-off job, and a weekly or monthly statement for account customers (a pharmacy, a florist, a law office) listing every delivery in the period. Both need the same per-delivery detail: date, from, to, the base charge and any extras. This template is laid out as a statement that works for one delivery or thirty: one line per delivery, extras named, surcharges as separate lines.
Free, fillable, US Letter. No email, no sign-up. Fill in your company once. For each invoice change the customer, the period and the delivery lines.
What the PDF looks like. The hints in the line table show the lines a courier typically bills; type over them.
Why delivery invoices get paid late
A statement the customer cannot reconcile
Account customers check the invoice against their own dispatch log. Date, order number, destination on every line.
Waiting time nobody agreed to
Waiting time is billed only if the rate sheet says so and the invoice shows the minutes. “Wait at receiver, 25 min beyond 10 free”.
Fuel surcharge that changes silently
If you add a percentage fuel surcharge, show the rate and the base it applies to, so the invoice total is checkable.
What to include on a delivery invoice
- Company name, address, contact and DOT number if you operate larger vehiclesMany account customers want a W-9 and a certificate of insurance on file.
- Customer name and billing contactFor account customers, the department or reference they want on the invoice.
- Invoice number, date, due date and period“Deliveries, Mar 1–15, 2026” for statements.
- One line per delivery: date, order or reference number, from, to, service level“Mar 3, #4471, Ridgeline Pharmacy → 88 Larkspur Ave, same-day”.
- Base charge by zone, stop or mileageState which rate applies.
- Extras: waiting time, after-hours, rush, oversized, signature requiredEach a line with the quantity.
- Fuel surchargePercentage with the base shown, or per-mile.
- Payment termsDue on receipt for one-offs; Net 15 or Net 30 for accounts, with the late-fee rule.
Example delivery invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Mar 3, #4471, Ridgeline Pharmacy → 88 Larkspur Ave, same-day, zone 2 | 1 | $18.00 |
| Mar 3, #4472, Ridgeline Pharmacy → 1420 Hill Rd, rush (2 h) | 1 | $32.00 |
| Mar 5, #4480, Larkspur Florist → Boise Marriott, 6 arrangements, before 9 am | 1 | $28.00 |
| Wait time at receiver, #4480, 25 min beyond 10 free | 15 min × $1.00 | $15.00 |
| Fuel surcharge 8% on delivery charges | $7.44 | |
| Total due | $100.44 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each courier job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Scan the code with your iPhone camera to open Avo in the App Store, or email yourself the link.
Questions
Should a courier send one invoice per delivery or a statement?
A statement (weekly, biweekly or monthly) for account customers, listing each delivery as a line with its date and reference number. One invoice per delivery for walk-in or one-off customers. The same template does both.
How do delivery businesses price on the invoice?
By zone (flat per zone), per stop (flat per address), or per mile from a base; plus extras such as rush, after-hours, waiting time and oversized items. Name the pricing basis on each line so the customer can check against the rate sheet.
Can I charge waiting time?
If the rate sheet or agreement says so, with the free minutes stated. On the invoice, show the delivery it relates to, the minutes beyond free time and the rate.
What is a fuel surcharge and how should it appear?
A percentage added to delivery charges that moves with fuel prices. Show the percentage and the base it is applied to as its own line; account customers audit this number.
What payment terms do couriers use?
Net 15 is typical for account customers, Net 30 for larger businesses, due on receipt for individuals. State the late-fee rule; delivery margins are thin and slow payers add up.